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Sintel Forms Save Process

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We get lots of questions about the Sintel Forms save process from customers who are using third party products or other workflow engines such as Power Automate.

The Sintel Forms save process is as follows:

  1. Concurrency check (only used when dealing with existing forms, aka list items, not new ones)
  2. Create main list item (for the form)
  3. Create linked list items (for linked lists)
  4. Execute after save script if one is defined within the settings
  5. Save workflow status which involves:
    1. Setting the form status text value and GUID value within the main list into the “SintelFormsStatus” & “SintelFormsStatusId” columns
    2. Creating items in the workflow history list representing the actions taken and status changes. The workflow history list will be titled “SintelFormsWorkflow_LISTGUID” where “LISTGUID” is the GUID of the main SharePoint list which can be seen in the URL when you open the settings of the main list.
  6. Queuing email notifications
  7. Upload attachments (main list & linked list)

Many customers use other workflow engines such as SharePoint Designer and Microsoft Power Automate with Sintel Forms. If you have some other process or workflow running, we recommend that you take one of the following 2 approaches to ensure other process or workflows don’t interrupt the save process of Sintel Forms.

Approach 1 – Use a Delay

If your SharePoint Designer workflows or flows are triggered on item creation or item change then adding a delay at the start will ensure they don’t interrupt the save process of Sintel Forms.

Approach 2 – Use a Condition

Sintel Forms saves data whenever a user saves a new form or completes an action and as part of this process it sets a text value in the SintelFormStatus column and a GUID in the SintelFormsStatusId column. If your SharePoint Designer workflows or flows are triggered on item change then adding a condition at the start such that list items are not updated before verifying that the SintelFormStatus or SintelFormsStatusId columns contain a specific value will avoid impacting the Sintel Forms save process.

Handy Tip – You can identify the text value of SintelFormsStatus and the GUID value of SintelFormsStatusId by temporarily adding these two columns to the default list view and moving a form from one status to another and taking note of the values.
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