This article explains four common workflow patterns used in business solutions and how to build them in Sintel Apps.

Each example includes:

• When to use it

• Status structure

• Actions required

• Key configuration settings

 

1. Simple Linear Approval

When to Use

• Standard request forms

• Low-risk approvals

• One decision-maker

Examples:
Leave requests, Basic purchase approvals, Access requests

– How to Build It

Step 1 – Create Statuses

Create:

• Draft (Initial)

• Submitted

• Approved

• Rejected

Step 2 – Add Actions

From Draft:

• Action: Submit

• Target Status: Submitted

• Audience: Created By

From Submitted:

• Action: Approve

• Target Status: Approved

• Audience: Approver group

• Action: Reject

• Target Status: Rejected

• Confirmation: Mandatory comment

2. Multi-Level Approval

When to Use

• Financial approvals

• HR processes

• Procurement

• Any approval with hierarchy

– How to Build It

Step 1 – Create Statuses

• Draft (Initial)

• Submitted

• Manager Review

• Finance Review

• Approved

• Rejected

Step 2 – Configure Actions

From Draft: Submit → Submitted

From Submitted: Send to Manager → Manager Review (Audience: Manager)

From Manager Review: Approve → Finance Review and  Reject → Rejected

From Finance Review: Approve → Approved and Reject → Rejected

 

3. Parallel Approval (Quorum-Based)

When to Use

• Committee approvals

• Risk boards

• Compliance sign-off

• Multi-reviewer validation

  

– How to Build It

Step 1 – Create Statuses

• Draft (Initial)

• Submitted

• Review

• Approved

• Rejected

Step 2 – Configure Review Status

From Submitted: Action: Send to Review and Target: Review

From Review:

Action: Approve
Audience: Specific Users (add multiple users or a group)
Quorum: Fixed number (e.g. 2) OR Everyone

Target Status: Approved

Add Reject action → Rejected

4. Conditional Approval (Threshold-Based)

When to Use

• Financial limits

• Risk scoring

• Category-based routing

• Policy-driven processes

Example Scenario

If Amount > £10,000 → Require Director Approval
If Amount ≤ £10,000 → Skip Director stage

– How to Build It

Step 1 – Create Statuses

• Draft

• Submitted

• Manager Review

• Director Review

• Approved

• Rejected

Step 2 – Configure Workflow Transitions

In Manager Review, create two separate approval actions:

1. Approve (High Value)
   Next Status → Director Review

 

• Approve (Low Value)
  Next Status → Approved

 

Also create: Reject

Next Status → Rejected

At this stage, the workflow contains both possible approval paths.

Step 3 – Add Logic to Control Visibility

Go to the Logic tab.

Now create rules that control which approval action is visible based on the Amount field.

Rule 1 – High Value

Condition:
Amount > 10000

The condition will be Field Value Check – Number is Greater than 10,000

Steps when conditions are met:

• Show workflow action → Approve (High Value)

• Hide workflow action → Approve (Low Value)

   

Rule 2 – Low Value

Condition:
Amount ≤ 10000

The condition will be Field Value Check – Number is less than 10,000

Steps when conditions are met:

• Show workflow action → Approve (Low Value)

• Hide workflow action → Approve (High Value)

   

What Happens in Practice

At Manager Review:

If Amount = £15,000
→ Only “Approve (High Value)” is visible
→ Routes to Director Review

If Amount = £5,000
→ Only “Approve (Low Value)” is visible
→ Routes directly to Approved

The routing feels automatic, but it is controlled by action visibility rules.

Tip: Keep the Button Label Clean

You don’t have to expose “High Value” or “Low Value” in the action name to end users.

Instead:

1. Add the Buttons widget to your form.
2. Add two Action Buttons.
3. Link each button to: Approve (High Value) and Approve (Low Value)
4. Edit both button labels so they simply display: Approve

Users will only ever see a single Approve button but behind the scenes it routes differently depending on the threshold.

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